asher + oak photography
portrait, branding + lifestyle photography /// boston + new england

Vendor Agreement

Hello wonderful vendors!

Thank you for being a part of this project with me.  I’m so excited to collaborate with your brand, and to feature your beautiful work.  Please complete the following form before Sunday, May 15th in order to have your items or services included in this Rising Tide Society collaborative magazine photoshoot, currently scheduled for Monday, May 16th.  If you haven’t already made arrangements for pickup or in-person delivery of vendor items, please ship items to the following address with a delivery date no later than Saturday, May 14th:

Cai Vail / Asher + Oak Photography

42 Butler Rd. #1

Quincy, MA 02169

For any further questions or thoughts, please contact Cai at asherandoakphotography@gmail.com

 

Thanks so much, I look forward to working with you!

 

 

 

Vendor - Photographer Agreement

Styled Photoshoot for Print and Online Publication

Name *
Name
I understand and agree that my remuneration for temporary use of product/service as vendor consists of the following: 1. Marketing/promotional opportunity via print and/or online publication of images featuring vendor-provided items. 2. Receipt of un-watermarked high resolution digital files (jpeg) from said photoshoot featuring vendor-provided items. Vendor will not receive digital files in which their product or service is not featured, unless expressly requested and permitted by vendor and photographer. 3. Personal usage rights to share and print images received for vendor’s own personal and professional use, providing visible credit for photographer (i.e. “image by Asher + Oak Photography) and links to photographer’s website or social media when applicable.
I understand and agree that I, vendor, may not edit, transform, crop, filter, or claim ownership over images received from collaborative photoshoot, in perpetuity. (This includes: no instagram filters, no post-processing not enacted by photographer, etc.)
I understand and agree to deliver or make available product or service for photoshoot by time agreed upon between vendor (name/business name) and photographer (Cai Vail, Asher + Oak Photography). I understand and agree that I, Vendor, must notify Cai Vail, photographer, of cancellation of product or service collaboration no later than 48 hours prior to date product or service is due to be delivered, to allow for replacement vendor and change of vendor information to print and online publication.
I understand and agree that Cai Vail of Asher + Oak Photography retains unlimited rights and usage to all images. Asher + Oak Photography may use images for personal, promotional, and marketing via print and online distribution.
I understand and agree that Photographer (Cai Vail, Asher + Oak Photography) is not responsible for damages or losses of Vendor-provided items during shipping, transit or handling before date of photoshoot. Vendor-Provided items will be returned via in person or via USPS Priority Mail to Vendor. Return shipping for mailed Vendor items will be postmarked no later than May 30th, 2016. Return of Vendor items picked up or delivered in person will take place on or before May 30th, 2016. Please make specific arrangements with Photographer if items are needed prior to return delivery or shipping date above.
I understand and agree that Vendor-Provided items must be packaged and shipped for safe and proper handling and transit. Unless otherwise arranged and agreed, items must be packaged in the manner that they should be returned. Photographer (Cai Vail, Asher + Oak Photography) is not responsible for loss or damage of Vendor-Provided items during return transit or shipping.
I understand and agree that Vendor-Provided items will be used as part of a lifestyle shoot, and therefore may incur mild or minor wear. Photographer (Cai Vail, Asher + Oak Photography) is not responsible for mild or minor wear of items during photoshoot. Example of mild or minor wear includes dust, dirt, scuffing or staining of a children’s clothing item, does not include tearing or destruction of item. In the unusual event of accidental loss, damage, or destruction of vendor-provided items during time of photoshoot, said items will be returned or paid for in full within 90 days post date of photoshoot. Item payment and/or replacement not to exceed $200.00 USD. Vendor agrees to submit request for replacement or payment of item within 7 days of return receipt or delivery of item.
I understand and agree that images of Vendor-Provided items may be published online or in print publications in addition to The Rising Tide Society collaborative magazine. Credit and links to Vendor website or online shop will be provided whenever possible, and is dependent on conditions of said publication.
I understand and agree that I, Vendor, may not release information about photoshoot or The Rising Tide Society Collaborative Magazine in professional use for marketing or promotion until print and release of images and magazine. Upon magazine publication, Vendor is welcome to share any information from magazine and photoshoot for personal or professional use.
I understand and agree that Photographer (Cai Vail, Asher + Oak Photography) will provide images featuring Vendor-provided items upon publication of magazine. Vendor may not sell images for profit or otherwise profit directly and financially from images.
I, Vendor, have read and hereby agree to all above terms and conditions, as denoted by electronic signature or name typed below.
I, Vendor, have read and hereby agree to all above terms and conditions, as denoted by electronic signature or name typed below.